Relieving Letter Generator
Relieving Letter
Dear ,
This is with reference to your resignation letter and the subsequent acceptance of the same by the management of . We hereby confirm that you have been relieved from your duties and responsibilities with effect from .
The details of your employment with our organization are as follows:
Name:
Employee ID:
Designation:
Date of Joining:
Last Working Date:
During your tenure with , you served in the capacity of . We acknowledge your contributions to the organization and appreciate the professionalism and dedication you demonstrated during the course of your employment.
We confirm that you have satisfactorily completed all handover formalities, returned all company assets and property in your possession, and settled all outstanding dues and obligations. There are no pending liabilities on either side as of the date of your relieving.
You are hereby relieved from all duties, responsibilities, and obligations associated with your employment at with effect from . You are free to seek employment elsewhere, and the organization has no objections in this regard.
We wish you every success in your future professional endeavours and trust that the experience and skills acquired during your association with will serve you well in your career ahead.
Should any future employer or entity require verification of your employment with us, they may contact the Human Resources department at .
Sincerely,
Accepted by,
A relieving letter is a formal document confirming that an employee has been officially relieved of their duties and responsibilities upon leaving the organization.
It's issued after the employee completes their notice period, hands over responsibilities, and clears all exit formalities. Future employers often require this document during onboarding.
Without a relieving letter, employees may face difficulties joining new organizations. Many companies mandate it as proof that the candidate has properly exited their previous employment.
Hyring's free relieving letter generator creates professional exit documents that meet industry standards.
What to Include in a Relieving Letter
Identify the employee with their full name, employee ID, designation, and department.
Include the complete employment tenure—date of joining and last working day.
The core sections should cover:
- Formal resignation acceptance statement
- Confirmation of relieving from all duties
- Full and final settlement status
- Company asset return confirmation
- Departmental clearance completion
Optionally include a brief statement about the employee's conduct and well-wishes for their future.
Relieving Letter vs Experience Letter
A relieving letter confirms the administrative closure of employment—resignation acceptance, last working day, and clearance completion.
An experience letter describes the employee's role, responsibilities, achievements, and performance during their tenure. It serves as a professional reference.
Best practice is to issue both as part of the complete exit documentation package. Together, they provide comprehensive career documentation.
How to Generate a Relieving Letter
- Enter the employee's name, ID, designation, and employment dates.
- Provide resignation and last working day details.
- Confirm settlement status and asset return.
- Add optional conduct remarks and well-wishes.
- Download as PDF or DOCX—free, no sign-up required.
Best Practices
Issue the letter on or before the employee's last working day. Delays can impact their ability to join a new organization.
Verify all dates and designations against HR records and the original appointment letter. Errors cause complications during background verification.
Maintain a professional and positive tone regardless of the circumstances of departure. Avoid mentioning performance issues or disciplinary matters.
Employees have a legal right to receive a relieving letter upon completing their notice period. Withholding it is considered an unfair labor practice in most jurisdictions.