Relieving Letter Generator
Relieving Letter
Dear ,
This is with reference to your resignation letter and the subsequent acceptance of the same by the management of . We hereby confirm that you have been relieved from your duties and responsibilities with effect from .
The details of your employment with our organization are as follows:
Name:
Employee ID:
Designation:
Date of Joining:
Last Working Date:
During your tenure with , you served in the capacity of . We acknowledge your contributions to the organization and appreciate the professionalism and dedication you demonstrated during the course of your employment.
We confirm that you have satisfactorily completed all handover formalities, returned all company assets and property in your possession, and settled all outstanding dues and obligations. There are no pending liabilities on either side as of the date of your relieving.
You are hereby relieved from all duties, responsibilities, and obligations associated with your employment at with effect from . You are free to seek employment elsewhere, and the organization has no objections in this regard.
We wish you every success in your future professional endeavours and trust that the experience and skills acquired during your association with will serve you well in your career ahead.
Should any future employer or entity require verification of your employment with us, they may contact the Human Resources department at .
Sincerely,
Accepted by,
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Outcome-based. Typical recruitment agency.
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AI screening & interviewing tools
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Employee time tracking & Productivity monitoring
What is a relieving letter?
A relieving letter is a formal document confirming that an employee has been officially relieved of their duties and responsibilities upon leaving the organization.
It is given once the employee has completed their notice period and has handed over all their responsibilities. It is frequently asked for by future employers during hiring.
If a relieving letter is not provided to the employee, then it becomes difficult for him to join any other company. Most companies ask for it as evidence of proper termination of employment from the previous company.
The Hyring relieving letter generator provides you with professional relieving letters.
What to Include in a Relieving Letter?
Identify the employee with their full name, employee ID, designation, and department.
Include the complete employment tenure - date of joining and last working day.
The core sections should cover:
- Formal resignation acceptance statement
- Confirmation of relieving from all duties
- Full and final settlement status
- Company asset return confirmation
- Departmental clearance completion
Optionally include a brief statement about the employee's conduct and well-wishes for their future.
Relieving Letter vs Experience Letter
The relieving letter provides proof that there has been an official termination of employment, with the final date of resignation being noted, among others.
The experience letter highlights the nature of the position held by the individual, the duties involved, successes attained, and overall performance.
It is advisable that the two letters be provided together as a part of the full exit documentation process.
How to Generate a Relieving Letter?
- Enter the employee's name, ID, designation, and employment dates.
- Provide resignation and last working day details.
- Confirm settlement status and asset return.
- Add optional conduct remarks and well-wishes.
- Download as PDF or DOCX - free, no sign-up required.
Best Practices
Send the letter on or before the last working day of the employee. Any delay could affect their chances of getting into another company.
Cross-check all dates and designations with HR records and the original appointment letter. This helps prevent any problems in background checks.
Always maintain a professional attitude while composing this letter, irrespective of the reasons for resignation or termination. Do not mention anything about performance or disciplinary actions.
Every employee has the right to get this letter once they complete their notice period. Denial of this document amounts to an unfair labor practice.
Frequently Asked Questions
What is a relieving letter?
What is the difference between a relieving letter and an experience letter?
What should be included in the relieving letter?
When should the relieving letter be provided?
Is a relieving letter necessary?
Can an employer refuse to give the relieving letter?
How do I modify this relieving letter template?
Can I download this relieving letter for free?
Related HR Glossary Terms
Adithyan RK is the Co-Founder and CEO of Hyring, an AI-native recruitment platform that has run over 900,000 AI interviews for companies ranging from early-stage startups to the Fortune 500. He has spent 18 years building technology businesses, starting with a digital consultancy in 2008 and a staff augmentation firm in 2017, before founding Hyring in 2022 to rebuild hiring around evidence instead of guesswork.
Expertise
Surya N is the Co-Founder and CTO of Hyring, where he architected the AI interviewing engine that has now conducted over 900,000 interviews for companies ranging from early-stage startups to the Fortune 500. A mechanical engineer who moved into artificial intelligence, he spent 6 years building AI applications inside a technology consultancy before co-founding Hyring, and wrote the first version of its AI interviewer from scratch: a system that listens, adapts its questioning in real time, and flags fraud rather than following a fixed script.
Expertise