Job Requisition Checklist
Job Requisition Checklist
Department:
Requested By:
Position Title:
Requisition Preparation
Document the specific business objective or gap that this new position will address within the department
Specify whether the role is full-time, part-time, or contract, and identify the appropriate seniority level
List the primary functions and day-to-day tasks the new hire will be responsible for performing
Define the minimum education, experience, certifications, and technical skills needed for the role
Budget & Compensation
Verify with finance that the department has approved headcount budget to support the new position
Work with compensation to set a competitive salary band based on market data and internal equity
Outline any role-specific benefits such as signing bonus, relocation assistance, or equity grants
Obtain sign-off from the department head and finance on the total compensation package for the role
Approval Workflow
Route the completed requisition form to the direct hiring manager for review and initial approval
Have the HR team review the requisition for compliance with job architecture and compensation guidelines
Escalate the requisition to senior leadership for final authorization if required by company policy
Enter all approved details into the applicant tracking system and assign a unique requisition number
Job Description Finalization
Write a clear and engaging description that includes responsibilities, qualifications, and company culture highlights
Run the job description through a bias-detection tool to ensure it appeals to a diverse candidate pool
Include required equal opportunity employer statements, physical requirements, and any regulatory disclosures
Get the hiring manager's final approval on the job description and link it to the requisition record
Sourcing Strategy
Choose the most effective channels for the role including general boards, niche sites, and social media platforms
Decide how long the role will be posted internally before opening it to external candidates
Designate a primary recruiter who will own sourcing, screening, and candidate communication for this role
Establish a realistic timeline with checkpoints for posting, screening, interviews, and offer stages
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What Is a Job Requisition Checklist?
A job requisition checklist is a structured process for drafting, reviewing, and approving requests to fill open positions. This helps ensure that every requisition contains all the essential information and is duly authorized prior to recruiting. The main purpose of the document is to prevent unauthorized recruitment and align headcount with the organization's strategic goals.
Why Hiring Managers Need This Checklist
Hiring managers often face problems related to insufficient information provided by them in the requisition forms. This leads to delays, misunderstandings with recruiters, and wrong candidate selection. This checklist will help hiring managers give recruiters all the essential details about the position they are applying for, including reporting structure.
Key Areas Covered in This Checklist
This checklist addresses issues related to position justification, job title and grade verification, benchmarking, budget approval, recruitment timing, required qualifications vs. preferred qualifications, and recruiter briefing notes. Also, there is an option to update the ATS and notify other stakeholders after requisition approval.
How to Use This Free Job Requisition Checklist
Use the Brief checklist for simple backfill jobs and the Detailed checklist for more complicated new hires that need further explanation. Adjust the fields to reflect your organization's hierarchy and application tracking system requirements. You can download the checklist and attach it to your internal requisition form or send it to finance and department heads for review.
Frequently Asked Questions
What is a job requisition, and why does it matter?
What information should a job requisition include?
Who approves a job requisition?
How long does the job requisition process take?
What is the difference between a job requisition and a job posting?
Can I use this checklist for contract and freelance positions?
How does a job requisition checklist integrate with an ATS?
What happens after a job requisition is approved?
Related HR Glossary Terms
Rakesh Kumar Karthikeyan is Vice President of Recruiting Partners at Hyring, where he builds and scales the company's US recruitment business. He leads Hyring's US recruiting team and a growing network of freelance recruiting partners, owning client acquisition, partner development, delivery, and growth strategy.
Expertise
Adithyan RK is the Co-Founder and CEO of Hyring, an AI-native recruitment platform that has run over 900,000 AI interviews for companies ranging from early-stage startups to the Fortune 500. He has spent 18 years building technology businesses, starting with a digital consultancy in 2008 and a staff augmentation firm in 2017, before founding Hyring in 2022 to rebuild hiring around evidence instead of guesswork.
Expertise