Workplace Investigation Letter Generator

What Is a Workplace Investigation Letter?

A workplace investigation letter refers to the communication sent out by HR to the individual who is being investigated or is involved in the workplace investigation. This letter can be directed to the employee under investigation, the witness, or even to the complainant.

In this letter, the nature of the investigation, how the individual needs to cooperate, the level of confidentiality to be maintained, and the procedures followed are stated clearly.

Why Workplace Investigation Letters Are Critical

It is important to have a formal letter of investigation because it puts the seriousness of the process on the line, thereby setting the tone for everyone who will be a part of the process. With a formal investigation letter, there will be documented proof that an organization took the right steps, especially if things take a legal turn down the road.

Key Elements of a Workplace Investigation Letter

The following elements need to be included in an employee investigation letter: The name of the individual who is supposed to receive the letter, a description of the allegations/concerns that are under investigation without mentioning the identity of the complainant, if confidentiality is required; the requirement of cooperation from the part of the employee, along with ensuring confidentiality; the names of the investigator/ investigative committee members; the schedule of the investigation; and last but not least, an antiretaliation statement.

How to Use This Free Workplace Investigation Letter Generator

Use Hyring's online free workplace investigation letter generator to write an effective workplace investigation letter. You just need to fill in the details of the employee, provide a brief description of the situation that is under investigation, state what is required from the employee, and give the procedure for carrying out the investigation.