Comparison · Hubstaff Pricing
Hubstaff Pricing
What Hubstaff's tiers include, what drives the cost up, and where the screenshot-led model earns its money. Written by a competitor, with the cases where Hubstaff is clearly the right call.
Starter
Limited screenshots
Grow
Tasks and idle timeout
Team
Unlimited screenshots
Enterprise
SSO and controls
Direct answer
Hubstaff prices per user per month across four tiers, Starter, Grow, Team, and Enterprise, typically from around $7 to $20 depending on tier and billing period, with minimum seat requirements on some plans.
Screenshot volume is the organising feature across the tiers, which tells you what the product is optimised for: proving work happened, primarily for contractor and remote billing. Insight by Hyring Pro is $7 per user per month with nothing gated.
| Starter | Time tracking, limited screenshots, basic reports |
|---|---|
| Grow | Task management, idle timeout, expenses |
| Team | Unlimited screenshots, time off, invoicing, scheduling |
| Enterprise | SSO, corporate controls, higher limits |
| Strengths | GPS and geofencing, invoicing, payroll integrations |
| Insight by Hyring Pro | $7 per user monthly, nothing gated |
The Tier Structure
Four tiers, gated largely on screenshot volume and workforce features.
How Hubstaff's tiers are structured
Starter
Time tracking, limited screenshots, basic reports
Grow
Task management, idle timeout, expense tracking
Team
Unlimited screenshots, time off, invoicing, scheduling
Enterprise
VIP support, higher limits, SSO, corporate controls
Screenshots are the organising feature of this product, and how many you get is what separates the tiers. That tells you what Hubstaff is optimised for: proving work happened, primarily for contractor and remote billing.
What It Costs at 25 Users
Insight by Hyring Pro matches Hubstaff's entry tier on price and exceeds its top tier on capability.
| Starter, ~$7 per user monthly | $2,100 |
|---|---|
| Grow, ~$9 per user monthly | $2,700 |
| Team, ~$12 per user monthly | $3,600 |
| Insight by Hyring Pro, $7 per user monthly | $2,100 |
Insight by Hyring Pro sits at the same price as Hubstaff's entry tier and includes what Hubstaff puts two tiers up, plus a companion layer Hubstaff does not sell at any price.
Worth checking minimum seat requirements before comparing, since some Hubstaff plans carry them and that changes the effective cost for small teams considerably.
What Hubstaff Is Genuinely Good At
Two things it does better than us, stated plainly.
- GPS and geofencing for field teams. If your workforce moves between sites and you need location-verified attendance, Hubstaff handles it and Insight by Hyring does not track physical location at all. For field service, this is the right product.
- Invoicing and payroll integrations. Built in on higher tiers. Insight by Hyring feeds accurate data to your billing and payroll systems rather than generating invoices, so if consolidation matters, Hubstaff wins that.
It is also a mature product with a large installed base, which counts for something when you are trusting a vendor with workforce data.
What Screenshots Cannot Tell You
They prove work happened. They do not explain how it went, and they cost you something to collect.
A screenshot answers one question: was this person working at 11:42. That is genuinely useful for contractor billing disputes and largely useless for everything else. It cannot tell you that a day was fragmented across nineteen context switches, that someone has been finishing after nine for three weeks, or that one team is carrying twice the load of another.
There is also a cost to collecting them that rarely appears in a pricing comparison. Screenshot-led monitoring defines the relationship between the tool and the person using it, and what it communicates is that you needed proof. Teams respond to that, and the response is usually performance rather than productivity.
Head to Head
Same entry price, different products.
Insight by Hyring against the category
| Capability | Hubstaff | Insight by Hyring |
|---|---|---|
| Desktop companion avatar | None | Nudges, checks and celebrates, privately |
| Shared focus music rooms | None | Listen in sync with your team |
| Wellbeing reminders | None | Water, stretch, 20-20-20, wind-down, custom |
| Kudos and recognition | Separate tool | Built in, beside the work data |
| AI answers on the work day | Reports and exports | Ask a question, get a sentence |
| Capture method | Manual timer | Passive, as work happens |
| Who sees data first | Manager | The employee, always |
| Keystroke logging | Common | Never, by permanent design |
| Wired into hiring decisions | No | Yes, through Hyring |
Price against capability, per user per month
| Tier | Hubstaff | Insight by Hyring |
|---|---|---|
| Entry tier | ~$7, limited screenshots | Pro $7, everything included |
| Unlimited screenshots | Team tier, ~$12 | Included in Pro at $7 |
| Activity and application context | Included | Included, plus AI interpretation |
| Companion, focus rooms, reminders | Not sold at any tier | Included in Pro at $7 |
| AI answers on the work day | Not sold at any tier | Included in Pro at $7 |
| GPS and geofencing | Included | Not offered |
| Invoicing | Team tier and above | Not offered |
Desktop companion
A floating avatar that reads the day and speaks to the employee before any manager sees it. Offers a sprint, checks in on suspicious perfection, celebrates a good run.
Shared focus music rooms
Teams listen in sync across curated channels, with room presence showing who is deep in work. No competitor in this category has built this.
Wellbeing reminders
Water, stretch, the 20-20-20 eye rule, end-of-day wind-down, and custom prompts, with notifications muted during focus sessions.
Kudos and team pulse
Recognition and presence in the same product as the work data, rather than a separate culture tool nobody opens.
An AI you can ask
Plain questions, plain answers. Who is closest to burnout, where did the sprint go, who is finishing after nine.
Employee-first visibility
Every person sees their own data before anyone else, and no keystroke content is ever captured. Permanent design, not a setting.
Insight by Hyring is the only product here connected to a hiring platform, so work data flows into people decisions and into the next hire. No standalone tracker can close that loop.
Pro is $7 per user per month and Enterprise is $14, under the founding offer for the first 7,000 companies. List prices are $14 and $21. Your rate is frozen for as long as the subscription stays active, not for the first year. Before that, 30 days free with every Pro feature, unlimited users, and no credit card.
Adithyan RK is the Co-Founder and CEO of Hyring, an AI-native recruitment platform that has run over 900,000 AI interviews for companies ranging from early-stage startups to the Fortune 500. He has spent 18 years building technology businesses, starting with a digital consultancy in 2008 and a staff augmentation firm in 2017, before founding Hyring in 2022 to rebuild hiring around evidence instead of guesswork.
Expertise
Surya N is the Co-Founder and CTO of Hyring, where he architected the AI interviewing engine that has now conducted over 900,000 interviews for companies ranging from early-stage startups to the Fortune 500. A mechanical engineer who moved into artificial intelligence, he spent 6 years building AI applications inside a technology consultancy before co-founding Hyring, and wrote the first version of its AI interviewer from scratch: a system that listens, adapts its questioning in real time, and flags fraud rather than following a fixed script.
Expertise
FAQs
Hubstaff prices per user per month across Starter, Grow, Team, and Enterprise tiers, typically in the $7 to $20 range depending on tier and billing period, with minimum seat requirements on some plans. Rates change, so confirm current pricing on Hubstaff's own site.
